SVPA Board Member Position Descriptions


Below are descriptions for each of the SVPA Board Positions:

CE Chair

TERM:

1 year; may succeed self in office

CURRENT PERSON:

Saideh Malekafzali, Ed.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Assists Event Coordinator in approving continuing education (CE) programs and activities.


• Acts as liaison between the California Psychological Association (CPA) and SVPA regarding the process for acquisition of CPA continuing education sponsorship for workshops, lectures, and related events within the Sacramento Valley region. This process involves (but is not limited to) gathering information (including workshop syllabus and description, timed outline, learning objectives, and facilitator(s) curriculum vitae), submitting a completed application for CE sponsorship to CPA, and returning duplicate copies of attendance certificates, completed course sign-in sheet, program attendance report, reporting fee, and course evaluation forms to CPA within 20 days of the course’s completion.


• Requests copies of all marketing materials for courses and workshops to submit with other after- course materials to CPA.


• In assisting Event Coordinator, the Chair helps ensure that all CE programs adhere to all Standards in all aspects of CE programs offered under the auspices of the SVPA/CPA/APA approval, with the overarching goal to help promote the presentation of high-quality continuing education programs to the Sacramento Valley psychologist community.


• Provides feedback to SVPA board regarding member response per CE event by providing written and/or oral summaries at board meetings.


• Provides copies of CE evaluations to CE chair as well as presenters within 2 weeks of completion of CE event.


• Attends (or appoints other board members to attend) courses/workshops to oversee check- in/check-out, create & pass out certificates of completion, and collect evaluations.


CALENDAR ITEMS:

Ongoing:

• Maintains records of CE events and participant records for the appropriate amount of time to ensure meeting APA administrative guidelines, as well as to assist attendees in securing documentation of attendance as needed.

• Submits all postage/supplies receipts to treasurer monthly for reimbursement.

PROPERTY:

• CE certificates


• Sign-in sheets


• Copies of completed course evaluations for each course • Name tags


• Mailing Labels


• Pens


• Postage


• Large envelopes 


  • Markers

NOTES:

• It is important to discuss timelines with the individual(s) from whom the information for workshops is gathered. There is anywhere from a 3-to-6-week turnaround for CPA approval.


• SVPA is not currently an APA-approved CE Sponsor, nor do we wish to be at this time. CPA is currently the APA-approved CE sponsor. SVPA is able to provide CE for its events through collaboration with CPA. CPA is approved by APA (to sponsor CE for psychologists), by the California Board of Behavioral Sciences (to sponsor CE for MFT’s and LCSW’s), and by the California Board of Registered Nursing (to sponsor CE for RN’s). This appears to be the most economical and desirable arrangement for SVPA at this time.


• CPA, under the auspices of CPA Staff (currently Lee Lee Ma and Patricia Van Woerkom), offer support and valuable consultation to the CE Chair on the issues related to continuing education.


• All marketing materials must include the following note: "The California Psychological Association (CPA) is approved by the American Psychological Association (APA) to sponsor continuing education for psychologists. CPA maintains responsibility for this program and its content. The California Psychological Association (CPA) is an approved provider of continuing education by the Board of Behavioral Sciences (BBS). The CPA provider number is PCE 5015. The Board of Registered Nurses recognizes courses given by the California Psychological Association as hour for hour Category 'A' CE".

DISASTER RESPONSE CHAIR


TERM:

1 year; may succeed self in office

CURRENT PERSON:

Rob Woodman, Ph.D., MSCP


DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Represents SVPA to the CPA Disaster Response Network (DRN) and may liaise with other disaster organization such as the Red Cross and Medical Reserve Corps.


• Reports to the board and the membership regarding the activities of the DRN.


• Recruits SVPA members to become disaster responders.


• Coordinates and/or provide disaster response training for SVPA members and others.


• Attends yearly conference / meeting of national DRN.

CALENDAR ITEMS:

March:


• Attends CPA DRN annual meeting.

DIVERSITY CHAIR

TERM:

1 year; may succeed self in office


CURRENT PERSON:

Rick Grant-Coons, Psy.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as a voting member of the Board of Directors.


• Writes (or recruits others with multicultural/diversity expertise to write) a monthly diversity article for the SVPA online newsletter.


• Stays informed of current events and cutting-edge psychological literature regarding cultural competence and the fields of multicultural and cross-cultural psychology.


• Demonstrates awareness, knowledge, and skills regarding multicultural psychology and issues relevant to diverse populations (e.g., oppression, privilege, -isms, microaggressions, cultural appropriation, difficult dialogues, multicultural ruptures, intersecting identities, and needs of specific minority/underrepresented groups).


• Relays knowledge about diversity cultural competence to SVPA and the board.


• Collaborates with the CE and Events Chairs (as well as local psychologists with expertise in areas of diversity) to provide multicultural CEU’s and trainings to psychologists.


• Provides information about non-Western, indigenous, and holistic methods of healing that stem from or are relevant to working with diverse populations. Is aware of mental health concerns and disparities for underrepresented/minority groups.


• Maintains connections with local, state, and national psychologists who have expertise regarding diversity and multicultural psychology (e.g., CPA diversity chair; APA Divisions 35, 44, and 45).

NOTES:

The following description from the guidelines will be used to understand the relevance of the “Diversity” position within SVPA:


“The terms "multiculturalism" and "diversity" have been used interchangeably to include aspects of identity stemming from gender, sexual orientation, disability, socioeconomic status, or age. Multiculturalism, in an absolute sense, recognizes the broad scope of dimensions of race, ethnicity, language, sexual orientation, gender, age, disability, class status, education, religious/spiritual orientation, and other cultural dimensions. All of these are critical aspects of an individual's ethnic/racial and personal identity, and psychologists are encouraged to be cognizant of issues related to all of these dimensions of culture. In addition, each cultural dimension has unique issues and concerns. As noted by the Guidelines for Psychotherapy with Lesbian, Gay, and Bisexual Clients (APA, 2000), each individual belongs to/identifies with a number of identities and some of those identities interact with each other. To effectively help clients, to effectively train students, to be most effective as agents of change and as scientists, psychologists are encouraged to be familiar with issues of these multiple identities within and between individuals.” (APA, 2002).


• Guidelines on Multicultural Education, Training, Research, Practice, and Organizational Change for Psychologists (APA, 2002).


http://www.apa.org/pi/oema/resources/policy/multicultural-guideline.pdf

EARLY CAREER CHAIR


TERM:

1 year; may succeed self in office


CURRENT PERSON:

Christina Spragg, Ph.D.


DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory

for board participation).


• Attends all SVPA board meetings.


• Serves as a voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter regarding topics of interest to early career psychologists.

• Identifies resources relevant for early career psychologists (e.g., career development, leadership, networking, professional identity, maintaining work/life balance, funding and grants).


• Advocates for needs of early career psychologists at board meetings.


• Collaborates with the CE and Events Chairs (as well as local psychologists) to provide CEUs and trainings of interest to early career psychologists.


• Collaborates with Membership Chair to reach out to newly licensed clinicians.


• Facilitates connections amongst early career psychologists (e.g., quarterly networking mixers).


• Stays informed of developments within the APA Committee on Early Career Psychologists.


CALENDAR ITEMS:


PROPERTY:


NOTES:

ETHICS CHAIR

TERM:

1 year; may succeed self in office

CURRENT PERSON:

Catherine Cohen, Psy.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter regarding ethics topic.


• Organizes and chairs the Ethics Committee (EC) as needed. The EC and committee members provide free, confidential clinical consultation services and occasional trainings regarding ethical issues to the membership. The EC communicates, as needed, with the CPA Ethics Committee. • Provides an annual training and/or CE on ethics / consultation for SVPA members.

NOTES:

  • Preference for this position is given to any former/current member of CPA's Ethics Committee.

EVENTS COMMITTEE CHAIR

TERM:

1 year; may succeed self in office

CURRENT PERSON:

Ryan Cheperka, Ph.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Develops and arranges programs for all regular Association meetings in accordance with the purposes of the organization and the expressed interests of the membership


• Develops professional training and education seminars and workshops to meet the needs of the general membership


• Coordinates with the CE chair person to ensure that SVPA events meet CPA/APA Standards and that they adhere to all Standards in all aspects of CE programs.


• Identifies and selects instructors and ensures that program material respects cultural, individual, and role differences, including those based on age, gender, gender identity, race, ethnicity, culture, national origin, religion, sexual orientation, disability, language, and socioeconomic status.


• Ensures that all CE programs offered under the auspices of SVPA / APA approval are accessible to individuals with disabilities, according to the requirements of the Americans with Disabilities Act.


• Works with the CE chairperson and/or SVPA Board to evaluate incoming requests or offers for presentations for individuals/groups in the community.


• Recruits a minimum of 1 event participant(s) to write an article for the SVPA e-newsletter per each event held.

CALENDAR ITEMS:
January - June and September - November:

• Schedules at least 6 Light bite CEU presentations to be held during the months of February, May, September, October, & November.

March:

• Plans New Members' Social.

July/August

  • Coordinates Summer Gamily / Friends BBQ

September - November:

  • Assists in planning the yearly holiday party.

December:

  • Facilitates holiday party with the Board.

Year Round:

• Coordinate with committee members to schedule / facilitate specialized trainings.

NOTES:

The overall goal is to promote the presentation of high-quality continuing education programs to the SVPA membership and therapeutic community.

LAN REPRESENTATIVE


TERM:

1 year; may succeed self in office

CURRENT PERSON:

Carrie Getz, Psy.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes (or recruits other involved members to write) 1 article per month for the Government Affairs Corner of the SVPA newsletter.


• Serves as the SVPA connection to the California Psychological Association’s (CPA) grassroots network.


• Serves as highly motivated volunteer that connects the SVPA to the important legislative information provided by the GAC and CPA’s advocacy staff.


• Responds to requests for grassroots action in a timely fashion.


• Provides feedback on your grassroots efforts to the CPA advocacy staff in a timely fashion.


• Provides feedback to Government Affairs Steering Chair and CPA Staff about legislative ideas and changes in the law.


• Coordinates district meetings, meet-and-greets, and fundraisers with legislators.


• Maintains a grassroots network of psychologists in each assigned legislative district.


• Updates SVPA members on the status of current legislative initiatives via listservs, SVPA forum, newsletter, and at social networking events.


• Attends CPA’s Leadership and Advocacy Day in Sacramento each year and participates in annual GAC meetings.


• Recognizes legislators from our area who support CPA-sponsored or supported legislation (honoring them with awards, articles/pictures in SVPA newsletter, etc.).


• Honors grassroots volunteers from our chapter who show initiative and leadership in state advocacy.


• Attend relevant meetings organized by local and national legislators.


• Organizes educational sessions featuring legislators and others to address issues relevant to the practice of psychology on California.


• Conducts legislative staff training regarding “Dealing with Distressed Constituents” using handbook prepared by CPA. As noted below, this resource is available for download at the CPA website:  www.cpapsych.org/associations/13260/files/files/govaffairs/DistressedConstituents.pdf

CALENDAR ITEMS:
March:

  • Attends CPA Leadership & Advocacy Conference

April:

  • Attends CPA Annual Convention's Statewide GAC meeting & PAC Dinner Supports Chapters general fundraising activity dinner for the CPA PAC.

October – February:

  • Facilitates the formation of bill/budget ideas for CPA Government Affairs Steering Committee forgrass roots efforts.

January:

  • Disseminates promotional materials & invitation regarding upcoming Leadership and Advocacyconference to SVPA professional and student members.

February:

  • All legislative bills are introduced by February 21st

March:

  • Attends Leadership and Advocacy Conference (LAC) hosted by CPA in Sacramento. Leads SVPA contingency in Lobby Day activities.

April:

  • Attends CPA Conference & CPA Political Action Committee (PAC) dinner in Monterey if possible. ($250 Dinner cost & conference fees are absorbed by GAC rep).

April - September:

  • Legislative deadlines. Grassroots letters needed.

June:

  • Primary elections

August - November:

  • Organizes fund raisers and other relevant activities.

November:

  • General elections

PROPERTY:

  • Handbook for distribution to legislators and staff (available at CPA web site): “A Legislator’s Guide: Communicating with Distressed Constituents”

http://www.cpapsych.org/associations/13260/files/files/govaffairs/DistressedConstituents.pdf

NOTES:

The Representative has a vital role in the success of CPA’s lobbying effort in Sacramento. The amount of time and effort a representative dedicates to his or her position as GAC Representative is directly reflected in the number of responses and the degree of enthusiasm generated from the members of his or her chapter or division. Use of chapter, division, and GAC listservs are encouraged.


This model of responsibilities has been adapted from materials provided by the American Psychological Association. While the responsibilities delineated above provide a framework for this position, the GAC role is evolutionary and allows for additional activities to be created. Given current changes in health care under the Affordable Care Act, enhanced advocacy efforts will likely be needed and rewarding for the GAC rep, as well as SVPA members.


LIAISON TO FORENSIC DIVISION


TERM:

1 year; may succeed self in office

CURRENT PERSON:

Phil Clar, Ph.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of SVPA Board of Directors.


• Serves as Ex-officio member of the Forensic Division Board.


• Attends all Forensic Division Board meetings.


• Communicates to each organization information from the proceedings of the other organization that would be relevant to each organization's planning and decisions.


• Communicate to both organizations information pertinent to furthering mutual coordination and cooperation.

CALENDAR ITEMS:

None

PROPERTY:

None

SOCIAL MEDIA/MARKETING CHAIR

TERM:

1 year; may succeed self in office

CURRENT PERSON:

Ryan Cheperka, Ph.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Promotes membership of qualified psychologists and other mental health providers in the Sacramento Valley Psychological Association.


• Maintains, with the membership chair, up to date membership information.


• Creates mailing lists to send out recruitment letters once a year


• Assist the events coordinator as needed to facilitate larger events sponsored by SVPA


• Assists as needed at events with check-in, CE coordination, etc..


• Assists the events coordinator as needed with additional advertising for SVPA sponsored events. • Assists Membership Chair with annual renewals.


• Creates text to advertise SVPA CEs, and social & political advocacy events throughout the year.

CALENDAR ITEMS:
January - February:

  • With the membership chair, sends out recruitment communications to psychologists in the SVPA region who are not yet SVPA members.

February - March:

  • Assists in planning and notifying new members of the new member mixer held yearly in March / April.

May - June:

  • Assist in planning the Annual Summer Party.

September - October:

  • Assist in planning the Annual Holiday Party.

December:

  • Prepares list of non-members.

Ongoing:

  • Helps advertise and assist the events chair for major SVPA sponsored events; Contributes to newsletter.


• Assists with CE events.

PROPERTY:

  • Updated list of psychologists in the Sacramento Valley and surrounding copies; Copies of materials, promos, brochures, flyers, etc. used for advertising.

MEMBER AT LARGE


TERM:

1 year; may succeed self in office

CURRENT PERSON:

Amy Ahlfeld, Psy.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for boardparticipation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Provides a broad basis of membership representation on the Board.


• Performs duties as the Board may prescribe or the President may delegate.


• Participates as part of the board team to accomplish the mission of the organization.


• Represents a particular community perspective to the organization and is expected to represent the organization in the community, communicating organizational goals and success.

CALENDAR ITEMS:

None

PROPERTY:

None

NOTES:

There are always at least two members at large on the board of directors; as membership increases, so does the number of member at large directors on the board. There will be one member at large for every 20 members in the association, based on the number of full members (e.g., not including SVPA graduate students).

 MEMBERSHIP CHAIR

TERM:

1 years; may succeed self in office

CURRENT PERSON:

Latoya Brogdon, Ph.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Advocates for membership needs at board meetings.


• Maintains open line of communication with members regarding membership needs.


• Checks and maintains the email address: membership@sacramentovalleypsychologist.com


• Creates and distributes membership materials such as brochures, pamphlets, and flyers.


• Sends out membership renewal notices at the beginning of each year around January 1.


• Contacts (and/or sets up system to contact) lapsed members by telephone around February 1 of each year.


• Contacts prospective members (including newly licensed clinicians) as they are identified.


• Manages Wild Apricot membership list including merging duplicate accounts.


• Coordinates with Treasurer to insure payments have been made for memberships.


• Maintains "Membership" section of Wild Apricot website including updating membership fees and member benefits sections.


CALENDAR ITEMS:
January - February:

• With the marketing chair, sends out recruitment communications to psychologists in the SVPA region who are not yet SVPA members.

February - March:

  • Contacts (and/or sets up system to contact) lapsed members by telephone and email.

NEWSLETTER EDITOR


TERM:
1 year; may succeed self in office

CURRENT PERSON:

Christina Spragg, Ph.D. & Carrie Getz, Psy.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board


participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Oversees publication of monthly newsletter.


• Edits the newsletter under the direction of the President.


• Solicits articles and works with content contributors and advertisers.


• Works with the Website/Technology Chair to enable production and distribution of newsletter • Makes all operational decisions related to newsletter.


• Determines advertisement pricing for the newsletter.


CALENDAR ITEMS:
Monthly:

  • Produces newsletter due each month with the exception of a combined June/July issue due to an omitted July board meeting.

PROPERTY:

  • Templates of the newsletter


• Archived materials


NOTES:

Newsletter editor ensures that authors submitting are not plagiarizing or inappropriately


credentialing. In accord with APA guidelines, all degrees noted on all articles must be fully attained for any authors publishing in the SVPA Newsletter.

PRESIDENT


TERM:
1 year as President; may succeed self in office for a maximum of 2 successive terms


CURRENT PERSON:

Daniel Rockers, Ph.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Maintains availability to make emergency decisions on behalf of the Board of Directors.


• Presides at all meetings of the Association and of the Executive Board and shall coordinate all activities of the organization toward implementation of its purposes.


• Serves as ex-officio member of every committee.


• Tabulates and announces election results


• Facilitates communications for the organization, such as for CPA notes to Chapter & Verse in The California Psychologist, in regular columns in the SVPA newsletter, in local and regional listservs, and via phone.


• Attends CPA legislative events or sends a designee.


• Works with Treasurer, Secretary, and Membership Chair to insure all necessary reports are filed with CPA on finances, taxes, and membership.


• Assists and/or delegates assistance to all SVPA Board of Directors in their specific roles and in the delivery of their responsibilities.


• Recruits new executive committee members to fill Board of Director positions.


• Plans and disseminates agendas for monthly board meetings and ensures a record of the meeting. • Coordination with SVPA Forensic Division President in regard to event planning, joint decision making about website and/or communications being sent via Wild Apricot.


• Stays updated about current legislative issues and initiatives that affect the profession of psychology and advocates on behalf of the chapter’s members.


• Responds to CPA’s requests for grassroots action in a timely fashion.


• Nominates officers from the board for annual awards presentation at the SVPA Holiday Party.


• Coordinates nominations for agencies and/or legislators who are deserving of mental health advocacy awards to be presented also at the annual SVPA Holiday Party.


• Maintains that bylaws are updated to reflect current board policies/procedures and, when needed, recruits committee members to serve as entity to propose bylaw amendments for Board.


CALENDAR ITEMS:
Regular monthly tasks:

• Sends agenda for board meeting each Friday prior to that month’s board meeting, excepting 1 month summer break (July or August); plan an agenda for each monthly board meeting


• Ensures there is a quorum for the meetings;


• Ensures there is a recorder (usually the person functioning as Secretary) to take minutes of the meeting.


• Follows up on action items.


• Prepares any special notices to the membership for the listserv/Forum.


• Communicates with other chapter listservs relevant to CPA or regional psychology association business.


• Collects mail from the chapter mailbox as needed or delegate this task to another officer (i.e., Treasurer).


• Checks the sacpsychologists gmail account and responds to email and phone messages within 24 hours as needed, or delegate this task.


• Ensures the website is updated on an annual basis with new officers and contact information for that calendar year.


• Writes monthly President’s Column in the SVPA e-news.


• Looks over program evaluations and/or asks for summary from CE Chair for each event to determine success rate of SVPA programming and to inform future planning.


• Attends as many of the SVPA sponsored events as possible and is a spokesperson for the chapter, the larger membership organization of CPA, and for the profession at large.

January:

• Consults with past president on annual report to CPA.


• Consults with Treasurer on annual financial report to CPA.


• Consults with Membership Chair and Secretary on annual membership report to CPA.


• Works with Events Chair to calendar all professional development events- i.e. Light Bites Series Speakers, Topics, and Venues and decide annual event dates for events such as the SVPA Social Mixer to Welcome New Members, SVPA Summer BBQ for Families and Friends, National Speaker, and December Holidays Party.


• Creates annual organization calendar for dissemination at January Board Meeting.

February:

• Ensures all required reports are filed with CPA.

March:

• Prepares or delegates writing of 125-word update for The California Psychologist on SVPA activities- mid-March deadline.


• Attends and send delegates to the CPA Leadership & Advocacy Conference (Usually 3rd Monday and Tuesday of March held in Sacramento).

April:

• Attends and/or send delegates to CPA Convention which typically occurs the second Thursday thru Sunday of April. Encourage attendance and/or sponsorship of students at PAC Dinner at CPA Convention.

May:

• Prepares or delegates writing of 125-word update for The California Psychologist on SVPA activities- mid-May deadline. Watch for additional paperwork from CPA on any tax issues.

June:

• Re-evaluates calendar and adjust event planning for second half of year based on evaluations and members’ response to activities offered since start of year.

July:

• Prepares or delegates writing of 125-word update for The California Psychologist on SVPA activities- mid-July deadline.

September:

• Prepares or delegates writing of 125-word update for The California Psychologist on SVPA activities (mid-September deadline)


• Prepares elections slate.

October:

• Finalizes elections slate.


• Begins distribution of election ballots (on-line).

November:

• Tabulates election results and disseminate to membership. • Holds final business meeting of the year


• Announce election results at business meeting or otherwise • Coordinates transfer of property for the January transition.

December:

• Prepares or delegates writing of 125-word update for The California Psychologist on SVPA activities (mid-December deadline).


• Facilitates the holiday party with other members of the board.

PROPERTY:

• Password to the sacpsychologists@gmail.com account.


• Bank account information and signature card for association account.


• Any possessions handed down from the past-president or other officers needing care for the association.


• SVPA overhead projector.

NOTES:

PRESIDENT ELECT


TERM:

1 year as President Elect and 1 year as President; may succeed self in office as President for a maximum of 2 successive terms


CURRENT PERSON:


Ryan Cheperka, Ph.D.


DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Attends as many SVPA committee meetings and SVPA sponsored events as possible.


• Familiarizes self with key organizational assets, members, and issues affecting the practice of professional psychology and mental healthcare.


• Recruits new executive committee members to fill Board of Director positions.


• Attends all meetings of the Association and of the Executive Board and shall preside over said meetings in the event that current President is unavailable.


• Serves as ex-officio member of every SVPA committee.


• Attends CPA legislative events when possible in support of the current President.


• Familiarizes self with all necessary reports to be filed with CPA on finances, taxes, and membership.


• Assists all SVPA Board of Directors in their specific roles and in the delivery of their responsibilities as instructed by the current President.


• Assists current President in planning and disseminating agendas for monthly board meetings and ensures a record of the meeting.


• Stays updated about current legislative issues and initiatives that affect the profession of psychology and advocates on behalf of the chapter’s members;


• Assists current President in responding to CPA’s requests for grassroots action in a timely fashion • Establishes goals and presidential theme for upcoming presidential year.


CALENDAR ITEMS:
Ongoing:

• Assists current President in establishing and disseminating agenda for board meeting each Friday prior to that month’s board meeting.


• Attends as many of the SVPA sponsored events as possible and is a spokesperson for the chapter, the larger membership organization of CPA, and for the profession at large.

PROPERTY: 

None

NOTES:

None

SECRETARY

TERM:

1 year; may succeed self in office


CURRENT PERSON:

Margaret Lee, Psy.D.

DUTIES:

  • Maintains active membership in good standing with both SVPA and CPA (mandatory for board


participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Takes sufficient notes to create minutes that will be approved by the full BOD.


• Posts approved minutes to Wild Apricot.


• Assist President in creating monthly agenda and sending out previous months minutes, current agenda, and any other materials by the Friday prior to the monthly board meeting.


• Ensures Robert's Rules of Order / Parlamentary Procedure is followed at each meeting


• Ensures SVPA bylaws are subscribed to at each meeting.


CALENDAR ITEMS:

None

PROPERTY:

None

NOTES:

STUDENT REPRESENTATIVE


TERM:

1 academic year or until new SGA Chair is assigned to position; may succeed self in office.

CURRENT PERSON:

Victoria Galvez

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Write and/or recruit other students to contribute to monthly SVPA newsletter.


• Serve as liaison between AIU students, faculty, & SVPA BOD.


• Maintains open communication channels between AIU and SVPA.


• Includes Director of Student Support Services (Penny) in decisions which affect the University.


• Allocates funds to SVPA when needed.


• Works alongside SVPA President and Events Chair to plan events on AIU’s campus and bring in professional members to hold seminars.


• Co-organizes a yearly "Many Faces of Psychology" event with SVPA Chair.


• Takes copious notes to be discussed in bi-weekly SGA meetings.


• Brings concerns of AIU students to SVPA Board meetings for resolution.


• Solicits students to contribute to and attend SVPA sponsored activities such as CE events, social mixors, and CPA Leadership & Advocacy Conference & Lobby Day.


CALENDAR ITEMS:

January:

  • Assists Membership Chair with outreach to students to renew / join SVPA


February:

  • Assists Membership Chair in calling all lapsed student members.

March:

  • Host BIG Spring semester event.
    Recruits students to attend CPA Leadership & Advocacy Conference & Lobby Day.

April:

  • Attend CPA annual Convention

• Identify students to be recipients of PAC dinner tickets

May:

  • Transition in newly elected Student Board member (mentor new student)

June:

  • Transition in newly elected Student Board member (mentor/shadow current student)

July:

  • Transition in newly elected Student Board member (mentor/shadow current student)

August:

  • Fully transition new Student Board member into position.

August-September:

  • Hosts "Many Faces of Psychology" event on AIU campus along with SVPA Chair. Makes a list of action items student member would like to accomplish this year.

October:

  • Meets with DCSS (Penny) to finalize events for the year. Helps SVPA plan holiday party.

• Plans AIU holiday party for end of Fall Semester.

November:

  • Plans AIU holiday party for end of Fall Semester.

• Plans big event for Spring semester with SVPA Chair and Chair-elects assistance.

December:

  • Executes AIU holiday at off-campus location, SVPA members are encouraged to attend.

PROPERTY:

None

NOTES:


TREASURER


TERM:

1 year; may succeed self in office


CURRENT PERSON:

Phil Clar, Ph.D.

DUTIES:

• Maintains active membership in good standing with both SVPA and CPA (mandatory for board


participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Writes a minimum of 1 article per year for the SVPA newsletter.


• Prepares monthly income-expense and balance statements (using “cash accounting” method) to present at monthly Board Meetings.


• Utilizes Quicken software.


• Maintains hard copy records of reimbursement receipts, invoices, payment vouchers, checks issued, tax forms, Pay Pal receipts, checks received, bank statements and other miscellaneous documents.


• Carries out monthly reconciliation of bank account, Pay Pal receipts and transfers, oneʼs own Quicken records, and the Wild Apricot membership renewal list.


• Handles the process of dispersing funds for Board Approved invoices and reimbursement / refund requests utilizing Board Authorized accounting controls.*


• Handles the process of depositing received checks, cash, and Pay Pal receipts into the bank account utilizing Board Authorized accounting controls.*


• Checks the SVPA P.O. Box biweekly for dues, payments, and other correspondence. The current box number is P.O. Box 1072, Fair Oaks, CA 95628.


• For membership dues renewals received by check at the P.O. Box, manually / administratively updates that memberʼs status in Wild Apricot. (This is done automatically for dues renewals paid via Pay Pal).


• Sends out invoices to those organizations/individuals to which/whom SVPA provides a service. Currently this is limited to billing for advertising in the SVPA Newsletter.


• Sends out invoices to news letter advertisers.


• Coordinates with the Forensic Divisionʼs Treasurer to obtain that Divisionʼs annual income which is needed for SVPAʼs non-profit tax-filing purposes. Reimburse the FD for any of their funds accidentally collected by SVPA.


• Insure that there are 3 Board Members authorized to sign checks.


• Maintains contact with the Forensic Division Treasure to incorporate their gross income in our joint tax filing. (Note: SVPA must furnish the 1099-misc form to independent contractors [speakers] engaged by the Forensic Division and receive a W-9 form from such individuals.)


CALENDAR ITEMS:
January:

  • Prepare annual budget for presentation at the January Board Meeting.


• Independent contractors (ie., guest presenters) to whom we pay more than $600 should furnish us a with a downloadable W-9 form to avoid our withholding taxes from their fees.


• By Jan. 31 the Treasurer must send out a 1099 Form to the contractor, and by March 2 furnish a copy thereof to the IRS. **

May:

  • Prior to May 15 it is necessary to e-file IRS Form 990-N (e-post card) in order to retain SVPAʼs and CPAʼs tax-exempt status. This is done under SVPAʼs and the F.D.ʻs common Tax ID #., which is: 26 -4415019. The information required is the gross combined revenue of SVPA + the Forensic Division for the prior year. As long as this figure remains under $25,000., likely indefinitely, filing the e-post card is sufficient.**

September:

  • Present semi-annual budget report to SVPA officers at September board meeting.

December:

  • Renew the P.O. Box Account.

* = Involves granting Board Members, other than the Treasurer, check-signing privileges, financial record review authority and/or fund transfer authority (Pay Pal to bank account)
**= The Treasurer maintains a detailed instruction sheet for carrying out this function

PROPERTY:

• Quicken software package for Macintosh.


NOTES:

  • SVPA's P.O. box is: P.O. Box 1072, Fair Oaks, CA 95628.


WEBSITE / TECHNOLOGY CHAIR


TERM:
1 year; may succeed self in office

CURRENT PERSON:


Alex L. Andrade Jr., PsyD


DUTIES:
  • Maintains active membership in good standing with both SVPA and CPA (mandatory for board


participation).


• Attends all SVPA board meetings.


• Serves as voting member of the Board of Directors.


• Completes and/or supervises work pertaining to the SVPA website including website design and content.


• Identifies members’ needs and concerns regarding the website and brings related matters forward to the board as necessary.


• Troubleshoots issues that arise in relation to members’ use of the SVPA website and other aspects of SVPA’s online presence, including social media.


• Sends mass announcements of upcoming events to the membership upon receipt of pre-formatted announcements of pertinent events from the board and/or appointed subcommittees.


• Posts monthly SVPA newsletter on the website and maintains pertinent archives.


• Serves as liaison between Wild Apricot & Board Members. Follows up with Wild Apricot to answer any questions for Board.


• Provides Wild Apricot training when needed to SVPA Board Members.


CALENDAR ITEMS:
Ongoing:

  • Maintains website


• Converts monthly newsletter from .doc format into .html format using template and post on SVPA website.


• Sends any announcements to membership and configure related event reminders. • Addresses website/technology-related issues as they arise.


NOTES:

The website provides a means of allowing psychologists and other individuals from the lay public to learn about SVPA, its membership opportunities, and to join or renew membership. It allows information sharing among members concerning professional activities, continuing education opportunities, SVPA events, and resources related to the field of professional psychology. A monthly newsletter is published on the SVPA website.



Powered by Wild Apricot Membership Software